Holiday Party Safety in the Workplace

December 9, 2021

Though most companies canceled annual holiday parties in the wake of the COVID-19 pandemic in 2020, many have decided to move forward with festivities in 2021. While these events are meant to foster organizational camaraderie and celebrate company achievements of the past year, employers may be held liable for any property damage, accidents or injuries caused by employees. Before hosting a party, companies should understand their employment liability insurance coverage and any limitations it may have, such as if the policy covers third-party liquor liability. Intoxication and harassment are common problems employers may be held liable for at a company-sponsored party. To ensure your employees safety during your holiday party follow these important guidelines:

  • Don’t overserve. Employers should exercise caution when serving employees alcohol. To avoid alcohol-related liability issues, employers should:
    • Host the party at a hotel, restaurant or bar with a liquor license. The staff should have the experience and training licensing to ensure employees aren’t overserved.
    • Use professional bartenders and instruct them not to serve anyone who appears intoxicated or is under the age of 21.
    • Manage the amount of alcohol served by distributing drink tickets to limit the number of free drinks, offering nonalcoholic options and providing food throughout the party to help reduce alcohol intake.
    • Supply employees with alternative transportation options, such as designated drivers, shuttles or other forms of public transportation.
    • Designate a Monitor. If you decide to offer alcohol, make sure there is a company-designated person to flag innapropriate behavior and ensure everyone leaves the party safely.
  • Enforce company policies. Safety should be the main priority during holiday parties. Workplace policies on behavior related to violence, harassment, discrimination and the general code of conduct should be in place during the event. Let employees know these standards still apply.
  • Follow food safety guidelines. If you are planning to have food at your holiday party, be sure to observe these safety percautions:
    • Keep parishable food refrigerated and do not leave out for more than two hours
    • Use serving utensils, even for “finger food,” so that multiple people are not touching it
    • Label your food, especially if it contains peanuts or orther ingredients that others may be allergic to.

While it can be easy to get swept up in the excitement of the holidays and forget to take the necessary precautions to protect employees and the business, taking preventive action can result in a fun, safe environment for everyone in attendance. For more risk management guidance, contact us today.